Workshop Meeting, November 1, 2017

The following notes are not authoritative and should not be construed as such. They are in no way official Council Minutes. This is not a complete transcript, as these are not based on a recording, but are notes compiled in real time based on live attendance by a citizen-volunteer attendee. As such, these notes have not been reviewed, or in any way sanctioned, by Council or the Borough of Coraopolis. The following notes are intended simply as a rough overview/update for Coraopolis residents who were unable to attend in person. Anyone wishing to obtain a copy of the official minutes should contact the Coraopolis Borough Office at (412) 264-3002.

Meeting called to order

In attendance: Robb Cardimen, Edward Pitassi, Linc Jackson, Rudy Bolea, Michael Williams, Dave Pendel, Dan Larocco, Ray McCutcheon, John May

Not Present: Anthony Celeste, John Pessy

Questions on the Agenda

Motion to accept the resignation of Rose Scappe as a School Crossing Guard.

  • Motion:         Larocco        
  • 2nd:               Williams
  • Roll call vote passed.
  • Robb Cardimen thanked her for over 54 years of service to the borough and school district.

Motion to advertise 2018 General Fund Budget.

  • Motion:         Pendel
  • 2nd:               Bolea
  • Roll call vote passed.

Ray McCutcheon requests questions/comments once it is reviewed. Will pass at regular council meeting in December. No tax increase based on this budget.

Motion to payoff skid steer lease in the amount of $31,714.80.

  • Motion:         Larocco
  • 2nd:               Pitassi
  • Roll call vote passed.

Ray McCutcheon: this is final three years of lease. Might as well pay it off and get it behind us.

Motion to advertise for the sales of various used police vehicles, a Public Works used truck and various Public Works items.

  • Motion:         Rudy Bolea 
  • 2nd:               Linc Jackson
  • Roll call vote passed.

Clarification from John May:

  • 4 Police Vehicles:
    • ’99 Chevy Suburban with blown engine with 109,000 miles – cost prohibitive to repair. Body is fair. Only salvage amount expected.
    • 2006 Ford Crown Victoria. Undercarriage carries too much rust. Frame in jeopardy. Runs okay. Cost prohibitive to repair undercarriage.
    • 2009 Ford Crown Victoria. In excess of 139,000. Very poor running condition. Needs engine also. Still runs and drives. Cost to repair is prohibitive.
    • Chevrolet Impala that also has undercarriage rust.
  • Street Department Vehicles:
    • ’99 F550 with 5-speed transmission previously used as plough truck. Repair to replace transmission, transfer case, and body is cost prohibitive. Dump box has been removed and placed on working a F550. This one will be a salvage bid.
    • V Hopper Spreader that we don’t use anymore. (Tailgate spreaders are now used.) This is very good permission. Will have minimum bid.
    • Portable light tower may go up for bid.
    • Misc. traffic signals and small items that we may open up or offers.

Discussion:

  • FEMA trailer is being used by canine for training for searches, so we are keeping this. Patched ceiling part that was leaking. May go in the next year or two.
  • The 2009 car is a police car, it’s not the Shade Tree vehicle.
  • The GMC is still in service. Shade Tree Commission has used it. Pretty bad shape. Transmission is failing. Still operation for now. This is a CWSA vehicle anyway.
  • Are any of the police cars worth keeping as deterrent/decoy? None of the vehicles are currently inspected, and to have them on the street, they would have to have current inspection. The tires were donated to a street department vehicle, so one police vehicle doesn’t have tires. They used as much of these as they could before decided to get rid of them.
  • Money from sales go to general fund.
  • Ray McCutcheon: This will be done by sealed bid, not auction. Council can reject any bid.

Discuss cleaning service or a part-time custodian for new municipal building.

They have priced out services. Currently, come in twice a week, empty garbage, do sweeping/mopping. May not maintain this very well since very basic service. Suggest hiring a part-time custodian/janitor to come in daily for a few hours. Could do light maintenance, set up chairs, change light bulbs, etc. Looking for someone who would treat this building like their own. Concerns about up-charge for any add-ons with a service. A custodian could do one-off jobs to assist with upkeep.

Motion to advertise for part-time custodian position.

  • Motion:         Bolea
  • 2nd:               Pendel
  • Passed.

Clarification: They will work on job description and pay rate separately, prior to interview process. Custodian and light maintenance to be specified in advertisement for now.

Discuss waste collection fees.

We haven’t raised garbage rates for quite some time. $40.02/quarter right now. Recommend increase to $43/quarter. Next year’s collection fee is projected to be $400,000. Taking in about $20,000 short of that with the rate right now. To cover the shortfall without dipping into tax money, we need to increase by $3.

Motion to raise rate of Waste Collection Fees to $43 per quarter per resident starting as of January 1, 2018.

  • Motion:         Bolea
  • 2nd:               Williams
  • Roll call vote passed.

Discuss holiday celebration on Saturday, December 2, 2017.

Coraopolis celebration including cookie walk and stores will be trying to stay open longer. In past years, the borough purchase tree in front of gazebo? Ray at Emma Jean’s will assist with decorating. Scouts would like to do caroling during the cookie walk and activity at the VFW in the afternoon. RMU Is not available this year – last year they did a few songs. Pam has offered to coordinate the event. She is collaborating with Cornell Band. Not sure where to get the tree this year. Fire Department can give Santa a ride. No motion needed at this time.

COMMENTS FROM COUNCIL

Linc Jackson

None at this time.

Rudy Bolea

None at this time.

Michael Williams

Last nice weekend. Careful on the streets. Mindful attention to roadwork, particularly during winter season.

Dan Larocco

Thank John May for repair work, saving borough money.

Edward Pitassi

New signs – where you’re going to be voting. Bill Bolonski in Crescent Twp. He took care of that for us.

Shade Tree – big volume of new volunteers. About 11 so far and counting. Going to set a big meeting to discuss what people would like to do. Lots of people wanting to be tree tenders.

Discussion on slowing traffic down, especially on Main Street in the first ward. Not sure if speed bumps is the right way to go. Maybe stop signs. Corner of Neely Heights and Main Street. Even school buses. It’s shaking people’s houses.

Pittsburgh West Side News is willing to advertise. It’s a paper publication. In place of prior advertisements borough used to put in the Trib, could now use this as an outlet. No cost to the borough.

Michael Williams

Borough website not operating properly last week. On desktops and laptops it was buggy last week. (DEP out of Crafton built the site.)

David Pendel

Nothing. All of his comments are for executive sessions.

Robb Cardimen

Need to create a line-item for budget for property maintenance of this building. Must put money aside every year. Can’t rely on reserve. Need to regularly set aside money for repairs of this building. 1% of annual budget should be set aside to protect the investment of this structure. Can very quickly go from having a reserve to not having a reserve. Repairing the building should not come out of the reserve. We have a year warranty on this building, but we need to be maintenance-driven. This is an asset of the taxpayer’s money. We are stewards of the taxpayers. We need to make sure this is maintained properly with documented preventative maintenance.

Council needs to look at this for future infrastructure for roads too. We need to look at road maintenance. Seal coating (tar and chipping of road) adds to life of roadway.

Vine Street, Main Street. Talks with engineers and solicitor. For safety of residents and students, make 4-way stops at each intersection going up Vine Street at Ridge, Vance, and Edgewood and Devonshire. Make them 4-way stops with crosswalks. It’s a safety concern. We need to put 4-way stops at 6th, 7th, Highland, Kable Way, and Neely. It’s a public safety concern. Consider a motion to have Rick Stark craft an ordinance to make those intersections 4-way stops.

  • Rudy Bolea: When are they going to start asphalting? 
  • Ray McCutcheon: No specific date yet.

Ray McCutcheon

Met with Port Authority about sale of our building. Noise, yelling from bus stop. That is one of highest use spots in town. Main St is another high activity. Point before Dollar General is good spot. Would need to take out 3 parking meters, but could put those meters over in front of the old Municipal Building. Port Authority was receptive. Lamar would put up a new shelter there and maintain it. Need Dollar General’s permission to put that shelter there. There’s not a crosswalk in front of old municipal building, so it’s not a good location. They looked at Mill but NIRA doesn’t want people loitering at their building. Idea would be to consolidate it down from two spots into 1 spot.

Corner at Mulberry and 5th – working with PennDot to get that fixed.

Lights at Bliwas are fixed. Will be used a couple nights this week for practice.

1209 1st Ave has been demolished. (the old Henderson property). Very close to obtaining 1205 1st through vacant property program (less than $5,000).

Looked into wireless speaker. Would be over $2,000. Will hold off on that.

New unmarked police car is getting final touches. Looks nice.

Street work. Main Street looks great. That may actually open this weekend. Running way ahead of schedule. Vandalism have been rectified.

Fourth ward will be voting here. Partition will be closed.

January/February plan on presentation to explain cost of building. Water authority. New stormwater DEP passed down another item. Over the next five years, the CWSA has to do $350,000 of restoration along McCabe Run. We’re lucky that our water and sewer authority covers stormwater also. The water authority will handle that. A lot of communities are very upset about it. Businesses will get hit harder than residents. The DEP is pushing these items down and the CWSA just has to abide by them. We’ll talk about that.

Resumes for the library – received quite a few. Will address this soon.

Next Wednesday will port phones from old building to new building.

Zoning variance. Creating a steering committee. Rick Stark is looking into who can be a member of the steering committee.

Planning Commission. We need to address in the next few months.

John May

We need temporary storage unit for new building. Sam’s Club has shed they will build and deliver, 8x12. Temporary for now. Could be permanent. $2,000. Just needs painted. For snowblower, salt, shovels, etc. Restrictions on new lobby prevents storage there.

Robb Cardimen

Reactivate Planning Commission. Look for things on the website to advertise for volunteers. Also steering committee.

GREENLIGHT GO GRANT (Ray McCutcheon)

State Ave/Montour Street Intersection. Under grant, there is a match. About 20% match. That’s a 4-way intersection. $190,000 total cost with $38,000 match by borough. By November 9th, have to let them know if we’re willing to go forward to do that intersection. That is not in my budget. Decide what we want to do for next week.

Questions from Public

Tom: can lights be put on the stop sign.

Robb Cardimen: It costs about $50 for stop sign. Illuminated? It's $2,185 each. Battery ones? You have to pay for maintenance.

Mr. Murgy weighs in on cleaning and his preferences. Robb Cardimen advised this will be a non-gender-specific application. Personnel committee to decide based on qualifications.

Executive Session (Personnel)

Motion to hire a Public Works Laborer/Truck Driver.

Adjourn.